Reduce unwanted email. Spam takes up time so knock it on the head by deleting yourself from unwanted mailing lists.
Set up distribution lists. Don’t spend forever typing in email addresses and racking your memory to remember who to include. Setting up a distribution list saves both time and brain cells!
Organize your inbox. Look in ‘Tools’ and ‘Organize’ for a variety of ways to get your inbox in order. From setting up folders to colour coding your e-mails – did you know you can set an option that will put e-mails from your boss in red?!
Keep a track of your emails. Use flags and reminders to remind yourself to follow up on an issue or to set yourself a reminder. You’ll find them in ‘Actions’ and ‘Follow-up’
And lastly…. A few Don’ts!
Don’t…
Use Capital letters
Start with ‘Dear’
End with ‘Yours faithfully’
Send a message when you’re upset or angry
Omit to proof read
Expect your e mail to be read immediately |
Create chain e mails
Abuse the blind copy function
Use non standard font
Use the ‘reply all’ option without consideration
Mark as urgent, unless it is
Send a communication that is inappropriate, profane, obscene (however funny) |
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